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Authentication and Legalization of Documents

Legalization of Canadian documents for KazakhstanSince Canada did not sign the Hague Convention of 5 October 1961 "Abolishing the Requirement of Legalisation for Foreign Public Documents", the term "apostille" is not applicable to documents outgoing from Canada to be used in Kazakhstan.  Unlike Canada, Kazakhstan has joined this Convention by way of accession as a non-member on 5 April 2000, and the convention entered into force on the territory of Kazakhstan on 30 January 2001.

Thus, in order for any public document outgoing from Canada from Kazakhstan citizens (temporarily or permanently residing in Canada) to be formally used in Kazakhstan, it has to be legalized.  This includes Canadian public documents and copies of Kazakhstan original documents notarized in Canada.

In short, the whole legalization process consists of 3 stages: notarization, authentication at Canadian Foreign Affairs and legalization.

In order for Kazakh Service Centre to provide authentication and legalization services, it is necessary to supply the following documents:

  1. Cover Letter using this template.
  2. Certified true copy of Canadian Permanent Resident Card or any Canadian document allowing legal stay in Canada such as study or work visa (recently notarized by Canadian lawyer, barrister, solicitor, student-at-law, notary public or commissioner for oaths).   
  3. Copy of main Kazakhstan passport page with owner's data and copy page with stamp "Exit for permanent residence to Canada approved".
  4. Certified true copy of the document that needs authentication at Canadian Foreign Affairs and legalization (recently notarized by Canadian lawyer, barrister, solicitor, student-at-law, notary public or commissioner for oaths).
  5. Power of Attorney using this template (You will need to certifiy your signature by comissioner or notary).
  6. Payment  (please contatc us, as each case is unique). 

    In general, we have 2 authentication options:

    RUSH service – authentication at Global Affair of Canada within one day -125 CAD for first document and 25 for each additional ( please contact us if you have packages of 5 or 10 documents – discount rate will be applied)

    Regular service - authentication at Global Affair of Canada within 3 calendar days - 50 CAD for first document and 15 CAD for each additional ( please contact us if you have packages of 5 or 10 documents – discount rate will be applied)

In case if authentication at Canadian Foreign Affairs has already been done and only legalization service is needed, the payment amount is 120 CDN$ (for service timing of 5-7 working days).

If you need rush authentication and legalization services, please contact us in advance to determine the quote for this service.

Where to Send Your Documents

If there is any issue with the editable PDF forms or you need additional clarification of Kazakhstan requirements, please contact us.

After we receive all the documents, we will issue you the invoice/receipt for the payment made and let you know when you should expect your documents back. Usually, it should take approximately 1 week for your visa to be issued and sent back to you.

Please arrange for courier shipping as it will allow you to track your documents. Please send your documents to our office in Ottawa:

Kazakh Service Centre
275 Slater Street, Suite 900
Ottawa, Ontario K1P 5H9
Tel.: +1 888-800-9339
E-mail: customer.service@kazakhservicecentre.com

Your documents will be returned by Canada Post regular mail free of charge. If you need your documents to be returned by courier mail, please enclose a self-addressed prepaid envelope with postage paid or completed express mail waybill (FedEx, Purolator, UPS, DHL, Canada Post are accepted but FedEx preferred due to best service quality). 

Once our office has received your package, one of our representatives will contact you to begin the process of keeping you up to date regarding the receipt, progress and completion of your documents.  Or you can choose to contact our representative yourself to make sure your documents have been forwarded.

If you require our assistance in confirming that your documents are ready to be processed or you have further questions about your documents or our services, please call us or send us an e-mail immediately.

In general Kazakh Service Centre provides the following document services:

  • Notarization
  • Translation
  • Document retrieval
  • Certifcation at various organizations, agencies, bureaus, chambers and alike (intermediary certification)
  • Apostille
  • Legalization at foreign embassies (not only Embassy of Kazakhstan), consulates,  missions and high commissions.

 

Typical documents that we process are:

  • Adoption papers (foreign adoption)
  • Affidavits
  • Agreements
  • Animal/Plant Certificates
  • Articles of Incorporation
  • Assignments
  • Authorizations of Agent
  • Birth Certificates
  • Certificates of Approval
  • Certificates of Good Behaviour
  • Certificates of Good Manufacturing Practices
  • Certificates of Good Standing
  • Certificates of Licensing
  • Certificates of Pharmaceutical Product
  • Certificates of Product/Export
  • Certificates of Registration
  • Certificates to Foreign Governments
  • Certificates of Naturalization
  • Certificates of Non-Impediment to Marry Abroad
  • Certificates of Origin/Analysis
  • Certificates of Registration
  • Certificates of Service
  • Certified Court Records
  • Commercial Invoices
  • Contracts
  • Death Certificates and Transfer of Human Remain for Burial Documents
  • Declarations
  • Diplomas
  • Diplomatic Courier Letters
  • Divorce Decrees
  • Tax Warrant Notices
  • Dossiers
  • Employment Papers
  • Extraditions
  • Criminal Background Records
  • Financial Papers
  • Fingerprint Charts
  • Free Sale Certificates
  • Health Certificates
  • Home Study Documents
  • Income Certificates
  • Incumbencies
  • Immigration papers
  • Leases
  • Letters of Appointment
  • Letters of Authority
  • Letters of No Record
  • Letters of Reference
  • Marriage Certificates
  • Medical Fitness Certificates
  • Medical Reports
  • Passport Copies
  • Patents
  • Petitions for Name Change
  • Police Certificates
  • Powers of Attorney (POA)
  • Resolutions
  • Revocations of POA
  • Statements of Service
  • Statutory Declarations of Single Status
  • Tax Residency Certificates
  • Trademarks
  • Transcripts
  • Visa applications (foreign)
  • Warrants
  • Witness Depositions

If your documents are not listed above or if you have any question about our services, please feel free to contact us!

 

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